Operation Kindness is seeking an Executive Assistant to the COO to join our team! Operation Kindness is a pioneer in Texas for assisting animals in need of veterinary care, companionship and most of all, a home.

We offer a competitive salary with an excellent benefit package including medical, dental, and vision insurance, 403b plan, generous PTO, paid holidays and more!

REPORTING RELATIONSHIP: Reports to a Senior Executive

POSITION OVERVIEW: The Executive Assistant is responsible for providing comprehensive support to the CEO, COO, and/or CCIO. This position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality.

POSITION RESPONSIBILITIES:

· Provide calendar management. Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements.

· Complete a broad variety of administrative tasks that facilitate the ability to effectively lead the organization, including: assisting with special projects; designing and producing documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists; making travel arrangements

· Serve as the initial point of contact for internal and external constituencies on matters pertaining to the Executive, including those of a highly confidential or critical nature. Prioritize and determine appropriate course of action, referral, or response, exercising judgement to reflect their style and organization policy.

· Work closely with them to keep them well informed of upcoming commitments and responsibilities, following up appropriately.

· Coordinate meetings and assist with staff meetings and events as needed.

· Order, inventory and organize office materials such as breakroom and office supplies, etc. (when needed).

· Provide hospitality to all guests and help to create a welcoming environment.

· Answer Executive’s phone line and respond to inquiries.

· Process and distribute daily mail (when needed).

· Other projects/duties as assigned for Leadership and/or for overall benefit of the organization.

General Responsibilities

· Reports suspicion of animal abuse or neglect to any Manager or above immediately.

· Reports any unsafe working conditions to any Manager or above immediately.

· Maintains client, donor, volunteer, and staff confidentiality at all times.

· Follows SOPs and other safety regulations at all times.

· Completes all necessary and requested training in a timely manner in accordance with shelter policy.

· Attends staff meetings.

· Participates in shelter events as requested by Supervisor.

· Performs other duties as requested or assigned.

POSITION REQUIREMENTS:

Experience and Education Requirements

· Significant executive support experience, including supporting C-level executives. At least 3 years of experience preferred.

· High school diploma or equivalent.

Successful Candidates will possess the following qualifications:

· Intermediate to Expert proficiency with Microsoft Office, Sharepoint and desktop publishing software; ability to design and edit reports, graphic presentations and materials.

· Strong verbal and written communication skills.

· Exceptional organizational skills and impeccable attention to detail.

· High degree of professionalism in dealing with diverse groups of people, including Board members, senior executives, staff, community leaders, volunteers, and donors

· Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround.

· Able to maintain a high level of integrity and discretion in handling confidential information.

· Ability to switch gears at a moment’s notice.

· Feels and expresses a genuine liking for animals and for working in an animal care environment.

· Supports Operation Kindness’s mission and understands how it is organized and functions as a non-profit organization.

· Is able to work equally well with paid staff members, donor, clients, and volunteers, demonstrating kindness with all persons.

Personal Requirements

· Feels and expresses a genuine liking for animals and for working in an animal care environment. · Supports Operation Kindness’s mission and understands how it is organized and functions as a non-profit organization.

· Is able to work equally well with paid staff members, clients and volunteers.

· Is able to relate well to persons with varied backgrounds and beliefs.

· Has a positive attitude; is open to new ideas.

· Physical Effort: Position requires sitting or standing for extended periods of time and speaking over the telephone.

· Working Conditions: May be exposed to unpleasant odors, noises, and animal feces. May be exposed to bites, scratches, and animal diseases

A background check and drug screen is part of the hiring process at Operation Kindness.

Operation Kindness is an Equal Opportunity Employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics or status.

Job Type: Full-time

Pay: From $59,000.00 per year

Benefits:

• Dental insurance
• Employee assistance program
• Employee discount
• Flexible schedule
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift

Experience:

• Executive Assistant: 2 years (Required)

Ability to Commute:

• Carrollton, TX 75006 (Required)

Ability to Relocate:

• Carrollton, TX 75006: Relocate before starting work (Required)

Work Location: Hybrid remote in Carrollton, TX 75006